Software that does the paperwork
A Quebec studio for your digital transformation. We advise, then build the AI automation and web apps that take paperwork off your team, with your data hosted in Canada.
AI Automation
- Reading invoices, statements and forms
- Extracting data into your systems
- Support and approval workflows
- A person signs off on anything uncertain
Document inboxHosted in Canada
- Invoice F-2026-0412Ready to post
- Bank statement, October2 lines to review
- Expense receiptReading
Web Applications
- Customer portals and booking platforms
- SaaS products
- Internal dashboards
- Bilingual from the first screen
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Enterprise Webapps
- Roles and permissions
- Audit trails on every change
- Integrations with the systems you already run
- Workflows that cross departments
Roles and permissions
| View | Edit | Approve | Export | |
|---|---|---|---|---|
| Admin | ||||
| Manager | ||||
| Accountant | ||||
| Viewer |
Last change: Manager can approve. By M. Tremblay, 14:32
Desktop Software
- Tools that keep working offline
- Access to devices and local files
- Locked-down, controlled environments
- Fast on large local data
Offline. 1,248 records saved on this computer, synced when the connection returns.
| Item | Qty |
|---|---|
| Maple boards 4/4 | 36 |
| Oil finish, 1 L | 12 |
| Brass hinges | 140 |
Scanner connected
Your data stays in Canada
Automation only helps if you can trust it with your documents. Privacy and security are part of the first plan, not added at the end.
- Data hosted on Canadian servers
- Access by role, limited to what each person needs
- Every action recorded in an audit trail
- Encrypted in transit and at rest
Access logData hosted in Canada
- 14:32 UTCM. TremblayApproved invoice F-2026-0412
- 14:29 UTCA. RoyViewed bank statement, October
- 14:05 UTCAccountant roleExport blocked: permission required
Encrypted in transit and at rest
How a project runs
- First, a call to understand your goals.
- Then we review your processes and send a written plan and quote, module by module, in CAD.
- Next we build, with a demo and your sign-off at every milestone.
- After launch, support and the next round of automation.
After the review you get a written plan: every module with its complexity and an estimate, and a smaller first version you can launch on its own.
Sample plan: invoice automation
| Module | Complexity | Estimate |
|---|---|---|
| Invoice intake and reading | Medium | 1–2 weeks |
| Approval workflow | Simple | 0.5–1 week |
| Accounting integration | Medium | 1–2 weeks |
| Hosting in Canada, security | Simple | 0.5–1 week |
| First version (modules 1–2) | 1.5–3 weeks | |
| Full scope | 3–6 weeks | |
A studio in Quebec
Polysoft is a software studio in Quebec. We work in French and English, with companies in Canada, the United States and France. You talk to the engineers who write your code, from the first call to the last release. Most projects start with the paperwork: the forms, spreadsheets and emails your people retype every week. That is usually where software pays for itself first. Tell us what yours looks like.
From the blog
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What kind of software do you build?
Custom web applications, desktop software, enterprise web apps and AI automation, most often around the documents a business runs on: invoices, statements, forms and contracts.
What does AI automation mean in practice?
We find the work your team retypes every week, then build software that reads those documents, checks the numbers and files the result, with a person approving anything uncertain.
Where is our data stored?
In Canada. We host client data on Canadian servers, limit access by role and record every action in an audit trail.
Can you modernize a system we already have?
Yes. We refactor, migrate and extend existing systems, and improve their performance, security and maintainability without stopping the business that depends on them.
How is a project priced?
After the first call we send a written quote broken into modules. Each one has its complexity, a time estimate and a budget range in Canadian dollars, with a smaller first version priced separately from the full scope.
Do you work in French?
Yes. We work in French and English, and the software we build is bilingual whenever your users are.
What happens after launch?
We offer monthly support once the software is live: fixes, updates, monitoring, and the next improvements you choose.
How do we start?
Book a 15-minute call or write to info@polysoft.ca. We listen to what you need, then send a written quote.
Start with a call
Fifteen minutes to tell us what slows your team down. No preparation needed.
Book a 15-min call